Executive Assistant

The Executive Assistant role is responsible for providing day-to-day administrative support to the ELT & Senior Leaders allocated. 

This role will coordinate and manage executive scheduling, prepare and organise important strategic materials and plans, and support board meetings and the preparation of board material. Supports the ELT team with meetings and scheduling details.

Main Tasks:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Responsibilities and essential job functions include but are not limited to the following:

• Enable the effectiveness and efficiency of the ELT and Senior Leaders supported
• Professionally represent Rentokil Initial (RI) to internal and external stakeholders in verbal and written communication.
• Responsible for delivering specific projects (e.g. events organisation, presentation preparation).
• Develop positive working relationships with a wide range of stakeholders and colleagues at all levels in order to ensure projects are complete
• Type and produce reports, letters, spreadsheets, presentations, graphics and other documents.
• Carry out research and assemble information for use in reports and meetings.
• Handle correspondence. Compose letters, memoranda and other documents from verbal direction or knowledge of RI’s company’s policies and procedures.
• Manage the calendar and schedule appointments and meetings for the assigned ELT and Senior Leaders.
• Screen mail and telephone calls, direct requests to the appropriate person and follow up replies. Where possible manage questions and requests on behalf of the ELT and Senior Leaders.
• Organise travel arrangements (flights, hotels etc.) and process related expenses, providing itineraries. 
• Arrange meetings and functions with minimum direction ensuring that all elements are considered and dealt with effectively.
• Use knowledge of the RI to answer routine inquiries from various internal and external sources.
• Organise and establish agendas and attend various meetings acting as recorder of the proceedings. Coordinate follow up actions.
• Devise and maintain office systems to deal efficiently with paper flow and the organisation and storage of paperwork, documents and computer-based information. Dealing confidentially with all information.

Requirements:

• 3 - 5 years working directly with a Senior Level Executive
• Outstanding communication skills with demonstrated ability to influence at all levels with a range of internal stakeholders 
• Able to demonstrate high levels of drive, work ethic and personal accountability with the ability to work under pressure while maintaining sound judgement and a rigorous focus on the details.
• Strong problem solving and creative skills and the ability to exercise sound judgement and make decisions based on accurate and timely analyses. Strict attention to detail.
• High level of trustworthiness and reliability with experience working in a fast paced environment while attaining results.

Benefits:

• Competitive salary
• Hybrid working
• Rentokil Initial Reward Scheme
• 23 days holiday, plus 8 bank holidays
• Employee Assistance Programme
• Death in service benefit
• Healthcare
• Free parking

At Rentokil Initial, our customers and colleagues represent diverse backgrounds and experiences. We take pride in being an equal opportunity employer, actively encouraging applications from individuals from all walks of life. Our belief is that everyone irrespective of age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs, has the potential to thrive and contribute.

We embrace the differences that make each of our colleagues unique, fostering an inclusive environment where everyone can be their authentic selves and feel a sense of belonging. To ensure that your journey with us is accessible if you have any individual requirements we invite you to communicate any specific needs or preferences you may have during any stage of the recruitment process. Our team is available to support you; feel free to reach out to (joanna.sharpe@rentokil-initial.com) if you need anything

Be Yourself in Your Application! At Rentokil Initial, we value innovation, but we want to see the real you! While AI can help with structure and grammar, make sure your application shows your true passion and understanding of the role. A personal touch will help you stand out.